Vendor Space is an all-in-one vendor management platform that replaces spreadsheets with a single hub for event organizers to manage vendors, sponsors, and payments.
What is Vendor Space?
Vendor Space is a SaaS platform for event organizers that consolidates vendor management, booth mapping, contracts, payments, and sponsor tracking into one dashboard. It takes spreadsheets, email chains, and manual invoicing as input and produces a live event page, vendor portal, digital contracts, and real-time analytics as output. The platform runs in a web browser with no installation required and is built by an event organizer for event organizers.
Key Features
- Visual booth maps — Interactive floor plans with drag-and-drop assignment, real-time availability, and automatic conflict detection. Supports taken, reserved, premium, and available statuses.
- Vendor portal — Vendors apply, pay, and manage their participation through a dedicated self-serve portal without back-and-forth emails.
- Digital contracts — Send, sign, and track vendor agreements, booth terms, and insurance waivers with built-in e-signatures.
- Stripe-powered payments — Instant collection of payments with automatic fee calculation and real-time tracking. Supports credit/debit cards, Apple Pay, Google Pay, and bank transfers in 40+ countries.
- Analytics dashboard — Real-time insights on revenue, vendor participation, booth occupancy, and sponsor metrics at the event and portfolio level.
- Sponsor management — Create custom sponsorship tiers (Gold $5,000, Silver $2,500, Bronze $1,000) with trackable deliverables and dedicated booth locations.
- Integrations — Built-in Stripe and Zapier connecting to 7,000+ apps including Google Sheets, Mailchimp, HubSpot, Notion, and QuickBooks.
- Check-in — On event day, check-in is handled directly through the platform (no separate tool needed).
Who is it for?
- Craft fair and farmers market organizers — Set up a vendor registration page in 15 minutes, manage booth assignments, and collect payments automatically.
- Food festival and trade show coordinators — Handle multiple vendor categories, tiered sponsorships, and real-time analytics across dozens of booths.
- Job fair and holiday market planners — Replace email chains and invoicing with digital contracts and a vendor portal that saves up to 20 hours per event.
- Community event hosts — Use the free platform for small markets where the 6% transaction fee is the only cost.
What can you do with Vendor Space?
- Create an event in 15 minutes — Configure booth options and pricing, share the registration page, and start accepting vendor applications instantly (no technical setup required).
- Manage multiple events from one dashboard — Track vendors, payments, and booth assignments for each event independently, or view aggregate analytics across your entire portfolio.
- Automate vendor onboarding — Vendors apply, pay, and sign contracts through the portal; you review and approve from your dashboard, cutting setup time by 80% according to one coordinator.
- Track sponsor deliverables — Create Gold/Silver/Bronze packages with specific benefits (VIP booth location, logo placements, passes) and manage all sponsors alongside vendor data.
Pricing
Vendor Space is free to use — no monthly subscriptions, no setup costs. A flat 6% platform fee is charged only on transactions processed through the platform. Start for free→
FAQ
How quickly can I set up my first event?
Most organizers have their first event live within 15 minutes. Create your event, configure booth options and pricing, and share your vendor registration page instantly. No technical setup required.
