Vaiz is a unified work management platform that combines task management, project planning, document collaboration, workflow automation, and a built-in AI assistant into a single workspace, replacing tools like Jira, Notion, and Google Docs.
What is Vaiz?
Vaiz is a cloud-based work management platform that takes tasks, documents, projects, and team workflows as inputs and produces organized boards, Gantt charts, shared documents, dashboards, and automated routines as outputs. It runs in any modern web browser and is developed by Vaiz Inc., with a free forever tier and a premium subscription.
Key Features
- Task boards — Kanban boards with WIP limits, smart filters (status, priority, deadline), and multiple views; customizable fields and subtasks for breaking down work.
- Documents — Collaborative rich-text docs with 60+ editor features including checklists, data grids, images, code blocks, equations, diagrams, and third-party embeds (YouTube, GitHub, Figma).
- AI assistant — Converts ideas into structured work items directly within the platform.
- Gantt charts — Visual timelines with dependencies for project scheduling.
- Automation — Custom workflows and routines triggered by task events.
- Dashboards — Aggregated progress and metrics across projects.
- Milestones — Group tasks into goals and epics for outcome-based tracking.
- Import tools — Migrate existing projects from Jira, Asana, Trello, Linear, YouTrack, and Notion (Monday.com, ClickUp, Wrike coming soon).
- Role-based access — Projects with clear access control; manage members, roles, and visibility.
Who is it for?
- Marketing teams — Plan campaigns, manage briefs, track deadlines, and organize content calendars.
- Product teams — Plan roadmaps, write specs, manage delivery, and track OKRs.
- Operations teams — Manage workflows, track tasks, and document processes in one place.
- Agencies — Handle client projects, track work, and organize creative assets.
What can you do with Vaiz?
- Start from a template — Choose from 15+ pre-built templates covering Scrum, Kanban, Waterfall, OKR tracking, RACI matrix, RAID log, and team-specific boards (sales, marketing, development, production, recruitment, non-profit).
- Collaborate in real time — Edit documents alongside tasks, mention teammates, leave comments, and view full activity logs.
- Monitor progress — Use dashboards and Gantt charts to track timelines, dependencies, and team workload.
- Automate repetitive steps — Set triggers and actions (e.g., move task when status changes) to reduce manual updates.
Pricing
Vaiz offers a free forever plan with no credit card required. The Premium plan costs $108 per member per year and includes unlimited team users, unlimited storage, all features, unlimited automations, the AI assistant, and priority 24×365 support.
FAQ
Is Vaiz free?
Yes, Vaiz has a free forever plan with no time limit and no credit card required. The free tier includes core features; the Premium plan adds unlimited automations, the AI assistant, and priority support.
Can I import my existing projects from other tools?
Yes, Vaiz supports direct imports from Jira, Asana, Trello, Linear, YouTrack, and Notion. Support for Monday.com, ClickUp, and Wrike is planned soon. You can also book a call for custom migrations.
What team sizes does Vaiz support?
Vaiz works for teams of any size. The Premium plan offers unlimited team users, making it suitable for growing organizations.
Does Vaiz include an AI assistant?
Yes, Vaiz includes a built-in AI assistant that helps turn ideas into structured tasks, documents, and workflows directly in the platform.
What integrations are available?
Vaiz supports embedding content from YouTube, GitHub, Figma, CodeSandbox, and other services inside documents. Import integrations cover the major project management tools listed above.
