Simpentory is inventory management software for small to mid-size operations where stock moves between trucks, coolers, shelves, and storage zones throughout the day. It replaces spreadsheets and manual tracking with live counts by physical location, purchase order workflows, vendor management, and full activity history — all under one flat price per storefront.
What is Simpentory?
Simpentory is a web-based inventory management system built for businesses that need to track stock across multiple physical zones — walk-in coolers, service trucks, warehouse bays, back rooms, or any other storage area. It takes inventory counts, adjustments, waste entries, and purchase orders as input, and produces real-time on-hand quantities by zone, a transaction history of every movement, and automated purchase order receiving. The software is developed and maintained by Simpentory (no parent company stated on the page).
Key Features
- Zone-based inventory — Organize stock by any named location (e.g. "Walk-in Cooler", "Truck 3", "Receiving Dock"). Each item is tracked to its zone, so you always know where to find it.
- Purchase order management — Create POs from draft to submitted, receive partial shipments, and update on-hand counts automatically when stock arrives. All POs are linked to your vendor list.
- Vendor management — Keep all supplier information in one place. Link items to vendors and build purchase orders directly from the vendor list without hunting for contacts.
- Multi-storefront support — Run multiple locations under a single account. Each storefront has its own inventory, zones, and team, all completely separate.
- Role-based team access — Invite team members with three role levels: staff can count, managers can order, admins control the setup. No per-user fees.
- Full activity history — Every count, adjustment, waste entry, and order is logged with a timestamp and user ID, so you can trace discrepancies.
Who is it for?
Simpentory is designed for four specific operation types, each with their own zone structure:
- Food service operators (restaurants, bars, kitchens) — Track ingredients and paper goods across storage areas like walk-in cooler, dry storage, bar, and prep area. Count and order per zone.
- Home service companies (HVAC, plumbing, field crews) — Treat each service truck as a zone with its own inventory. Know what parts are on which truck before dispatching a technician.
- Wholesale distributors — Manage stock across receiving dock, warehouse zones, and staging areas. Track inventory from inbound to outbound.
- Retail storefronts — Keep separate counts for back stock, sales floor, seasonal storage, and display areas to avoid both dead stock and stockouts.
What can you do with Simpentory?
- Track inventory by physical location: Add unlimited zones per storefront — name them whatever matches your operation (e.g. "Walk-In Cooler", "Truck 3", "Warehouse A"). Every item is assigned to a zone, so you know exactly where to find it.
- Create and receive purchase orders: Build POs from your vendor list, submit them, and mark items as received when they arrive. On-hand counts update automatically — no double entry needed.
- Log every stock movement: Record adjustments, waste entries, and transfers between zones. Each action writes a timestamped transaction, giving you a complete audit trail.
How does Simpentory work?
Getting started takes three steps. First, set up your storefronts and zones — name your storage areas (e.g. walk-in cooler, truck 3, back stock room). Second, enter your current inventory counts for each zone and record every movement (adjustments, waste, transfers). Third, create purchase orders from your vendor list, submit them, and mark items as received — on-hand counts update automatically.
