QuotesFlow is a supplier pricing management platform that helps product-based teams request, track, and compare supplier prices before quoting customers.
What is QuotesFlow?
QuotesFlow centralizes the supplier-pricing workflow — RFQ requests, supplier responses, cost and ETA comparisons, and margin calculations — into a single workspace. It takes product lists and supplier contacts as input and produces a side-by-side comparison table of supplier offers, then lets you generate a customer quote directly from the winning response. The product runs as a web application and was originally built for Run-DLJ Telecom, a Montréal-based telecom reseller.
Key Features
- One-click RFQ sending — Select the items you need priced, choose suppliers, and send requests to all at once without copy-pasting emails.
- Supplier response tracking — See who has replied, who is pending, and what information is still missing, with automatic status labels (e.g., “best price”, “received”, “pending”).
- Side-by-side cost and ETA comparison — View supplier prices, lead times, product details, and availability in a table format to pick the best option.
- Supplier contact management — Store supplier contacts, categories, notes, and preferred vendors in one organized directory.
- Pricing history — Automatically saved past costs and supplier responses so teams don’t start from zero on repeat requests.
- Live margin calculator — Compare cost inputs and see margin percentage (e.g., 32.3%) before finalizing the customer quote.
- Duplicate request detection — Prevents two sales reps from contacting the same supplier for the same product without knowing it.
- Dashboard insights — View KPIs (total amount won, margin trends, win/loss per product) and salesperson performance.
Who is it for?
- Sales teams at product-based businesses — request supplier prices for telecom hardware, industrial supplies, print and sign materials, promotional products, glass/awning/lumber, equipment parts, and custom product shops.
- Operations managers — track the status of RFQs across multiple suppliers and ensure no response is missed.
- Purchasing managers — manage supplier contacts, compare costs and lead times, and maintain pricing history for repeat buys.
What can you do with QuotesFlow?
- IT hardware reseller: Send RFQs for 25 units of a Poly Voyager 4310 to four distributors (Ingram Micro, TechData, Synnex, D&H) in one click, compare prices and ETAs, then quote the customer at a 32.3% margin.
- Industrial supplies distributor: Avoid duplicate price requests by seeing that a colleague already contacted a supplier for the same part; follow up on pending responses instead of starting a new thread.
- Wholesale parts supplier: Use the saved pricing history to quickly re-quote a repeat order without asking suppliers again, reducing turnaround from 2 days to same day.
How does it work?
- Set up suppliers — Add your supplier contacts once; they remain organized for any future job.
- Send RFQs in one click — Select items, choose suppliers, and send all requests simultaneously.
- Compare, choose, and quote — See all responses side by side, pick the best price and ETA, then generate a customer quote from the winning response.
Pricing
QuotesFlow offers a 14-day free trial with no credit card required. Paid plans start at $29/month (Starter) for up to 3 users and 50 quote requests per month, and $69/month (Growth) for up to 8 users and 175 quote requests per month. A Power plan with unlimited users and unlimited quote requests is also available. Founding customer pricing locks in those discounted rates permanently while the plan is active.
FAQ
