PropMIS is an AI-powered HOA management platform that consolidates payments, vendor management, board governance, and resident communication into a single system for property managers and self-managed boards.
What is PropMIS?
PropMIS is an all-in-one community association management platform built by a software engineer with HOA board experience. It replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails by integrating AI across every workflow. The platform runs as a SaaS web application and accepts community documents (CC&Rs, bylaws, meeting minutes) as input; its AI then generates manager briefings, violation notices, and resident Q&A responses. PropMIS is sold by the company of the same name and now onboarding early-access communities across the U.S.
Key Features
- AI Answers — Residents ask natural-language questions about community documents; the AI returns answers with source citations from bylaws, CC&Rs, and meeting minutes. Management companies can meter usage per community and bill for it.
- Payments — Stripe-powered online dues collection with AutoPay, manual payment support, and automatic late-fee application. Every payment lands in a per-unit ledger with rolling balance.
- Vendor Bid Marketplace — Managers post RFPs; vendors submit competitive bids with pricing and compliance docs. Boards compare side-by-side and vote with a complete audit trail.
- Board Approval Workflows — Configurable thresholds for work orders, bids, and violations trigger board review. Every action is logged with role-based access and permission boundaries.
- AI Manager Briefing — Overnight AI scan of payments, violations, and work orders across portfolio produces a daily briefing of what needs attention.
- Resident Portal — Branded self-service portal (logo, colors, cover photo) where residents pay dues, book amenities, submit requests, and use AI Q&A without calling the office.
- Vendor Compliance Tracking — Track W9s, insurance certificates, licenses with expiry alerts per vendor.
- Integrations — Stripe, Google, Google Calendar, Dropbox, OpenAI, AWS, Microsoft 365, Resend, Gmail, Slack, Plaid, Outlook.
Who is it for?
PropMIS is designed for two user groups:
- Property managers managing one to ten communities — use the multi-community dashboard to run all communities from one place, with AI briefing across the portfolio.
- Self-managed HOA boards operating without a management company — get the same professional tools at $99/mo, including vendor bid marketplace, audit trails, and resident portal.
What can you do with PropMIS?
- Automate daily operations: Let AI draft violation notices, summarize meeting minutes, and answer resident questions from documents. Managers review and send — reducing manual follow-ups.
- Streamline vendor procurement: Post a bid request, AI generates the scope, vendors compete transparently, board reviews side-by-side and awards — all in one system.
- Collect dues effortlessly: Configure Stripe AutoPay and automatic late fees. All payments land in a unified per-unit ledger accessible to residents and the board.
Pricing
PropMIS charges a flat $99 per month per community, plus $3 per unit over the first 10 units. All features are included — no tiers, no hidden module fees. A 45-day free trial is available with no credit card required. Start free trial
FAQ
How is PropMIS different from Buildium, AppFolio, or PayHOA?
PropMIS was built from scratch with AI woven into every workflow, unlike competitors that retrofit AI onto legacy code. It includes a vendor bid marketplace, flat pricing with no feature lockouts, and a 45-day free trial with no credit card.
