PopPay is free invoicing, billing, and bookkeeping software built for South African small businesses — unlimited quotes, invoices, and expenses at R0 forever.
What is PopPay?
PopPay is a free, all-in-one business operations tool that takes quotes, invoices, bills, and payments and links them into a single workflow. It accepts inputs via web, mobile, and WhatsApp — forwards, photos, PDFs, or typed details — and outputs branded invoices, payment links, automated reminders, and accountant-ready VAT packs. Developed by PopPay (no parent company stated), it runs on browser and mobile app with WhatsApp-native workflows.
Key Features
- Unlimited quotes, invoices, expenses, and contacts — R0/month forever, no credit card required. Includes SARS-compliant tax invoices with sequential numbering.
- WhatsApp-native creation and payments — Send branded quotes and invoices directly to customers via WhatsApp; receive proof-of-payment images that PopPay suggests for match.
- Automated follow-ups — WhatsApp, SMS, and email reminders sent automatically when invoices are due or overdue.
- EFT proof‑of‑payment matching — Incoming proof images (WhatsApp, email, upload) are compared against outstanding invoices; likely matches are presented for human review.
- Job cards and time tracking — Turn a quote into a job card with address, parts list, and timer; convert completed time and materials into an invoice in two taps.
- Bill management — Forward or snap supplier invoices; PopPay extracts amount, date, and supplier for a single payables list.
- CSV statement imports and VAT review — Upload bank CSV statements to reconcile deposits; draft VAT201 exports with output/input tax estimates for accountant review.
Who is it for?
- Freelancers and sole traders (plumbers, electricians, consultants) who send quotes, track job time, and invoice on the go — all from a phone.
- Small business owners who juggle dozens of invoices and supplier bills each month and need automated reminders and proof-of-payment matching.
- Accountants and bookkeepers who want a tidy evidence pack at month-end: matched invoices, filed receipts, and VAT review drafts ready for final sign-off.
What can you do with PopPay?
- Send a branded quote and convert to invoice — Create a quote with your logo and line items; customer accepts via tap; PopPay auto-converts to a job card and then an invoice with payment link.
- Manage bills from multiple sources — Forward an email invoice, snap a photo, or drop a PDF; PopPay extracts the amount, due date, and supplier, then adds it to your payables list with scheduled payment option.
- Reconcile payments without spreadsheets — Import a bank CSV statement; PopPay suggests matches between deposits and outstanding invoices; review and confirm in one place.
How does PopPay work?
Onboarding takes 60 seconds — no credit card. You can create your first branded invoice immediately. The daily workflow follows a typical job: send a quote from your phone, get accepted, track job time, convert to invoice, attach a payment link, and receive auto-matched proof. PopBot notifies you when human review is needed.
Pricing
PopPay software is free forever — unlimited invoices, quotes, expenses, and contacts at R0. Optional payment links (coming soon via a third‑party partner) cost 3% for card payments and 2.5% for bank payments; manual EFT remains free. No subscription fees, no hidden charges.
FAQ
Is PopPay really free?
Yes. The software — unlimited invoices, quotes, expenses, and contacts — costs R0 forever. No credit card is required to sign up. Optional payment processing fees apply only if you use the coming‑soon payment links.
Can I invoice on WhatsApp?
Yes. You can create and send branded invoices directly inside WhatsApp. Customers receive a PDF and a payment link; proof‑of‑payment images sent via WhatsApp are automatically suggested for matching.
