DueDrop is a tool that automates overdue invoice follow-ups by drafting and sending personalized emails from your real inbox, syncing with your accounting software and email provider.
What is DueDrop?
DueDrop is an automated invoice reminder service that connects to accounting platforms (QuickBooks, Xero, FreshBooks, Wave) and email providers (Gmail, Outlook, Yahoo, Zoho Mail) to detect overdue invoices and send follow-up emails from your own address. It reads prior email threads with each client to match your tone, drafts a reminder, and queues it for delivery. Replies from clients land in your inbox and automatically pause the reminder cadence for that invoice. The product is made by DueDrop (due-dropin.com) and offered as a SaaS subscription.
Key Features
- AI tone-matching — Reads up to four prior email threads with each client to draft reminders in your natural voice, then sends from your real Gmail, Outlook, Yahoo, or Zoho Mail account (no "sent via" footer or tracking pixels).
- Accounting integration — Syncs invoice status, due dates, and payment records from QuickBooks, Xero, FreshBooks, and Wave to automatically detect overdue invoices.
- Auto-pause on reply — When a client replies to a DueDrop reminder, the system stops further follow-ups for that invoice; the reply arrives in your inbox like any other email.
- Per-client cadence and tone rules — Set custom send windows (business hours only), reminder timing (e.g., day 3, 14, 30), escalation tone, and exclusion lists for specific clients.
- OAuth-only security — No email password stored; OAuth tokens with read-only access to accounting data; data encrypted at rest and in transit; revocable any time.
Who is it for?
- Agency owners and consultants — Automate follow-ups on client invoices without drafting awkward reminders or logging into a separate system.
- HVAC, plumbing, electrical, and general contractors — Sync with QuickBooks or Xero to let the tool handle overdue billing while you focus on jobs.
- Accountants and law firms — Maintain a professional tone with each client’s custom cadence, and avoid late payments that strain cash flow.
What can you do with DueDrop?
- Set and forget overdue reminders: Connect your accounting and email once, configure per-client rules (e.g., nudge on day 7, escalate on day 30), and let DueDrop send reminders automatically from your address.
- Review drafts before sending: Flip on full auto‑send for trusted clients, or review each draft before it goes out—edit, pause, or delete with one click.
- Stop chasing when clients respond: A reply from the client automatically halts the reminder sequence for that invoice, so no further emails are sent until you decide.
How does DueDrop work?
- Connect your tools in five minutes — Link QuickBooks, Xero, FreshBooks, or Wave to your accounting, and Gmail, Outlook, Yahoo, or Zoho Mail to your email. OAuth-only, no password stored.
- DueDrop drafts reminders that sound like you — It reads prior threads with each client to match your tone, chooses a send window you set, and queues the reminder. When a client replies, the cadence pauses automatically.
- Sends from your inbox with your name — Reminders go out through your actual email account with no “sent via” badge. Replies land in your inbox as normal.
Pricing
DueDrop offers a single Pro plan at an introductory price of $29/month (regularly $99/month), locked in for as long as you stay subscribed. A 14‑day free trial is available with no credit card required; the account simply pauses after trial if no card is added.
FAQ
Will my clients know this was sent by software?
No. The email leaves your actual Gmail, Outlook, or Yahoo account, from your address, with your signature. There is no “sent via” footer, tracking pixels, or branded chrome. To your client it looks like a personal email.
