Coffehq

Coffehq is a coffee shop management SaaS that streamlines scheduling, inventory, sales tracking, and operations into a single platform for café owners and managers.

What is Coffehq?

Coffehq is a cloud-based management application designed for coffee shops. It takes inputs like roast schedules, employee shifts, sales transactions, and inventory levels and produces real-time operational insights, financial reports, and automated notifications. The platform runs entirely in a web browser and requires no local installation.

Key Features

• Easy to use — The interface is designed for quick adoption with minimal training needed for staff.
• Clear insights — Real-time dashboards show sales trends, employee performance, and supply orders.
• Automatic notifications — Alerts for low inventory, upcoming roasts, or schedule changes.
• Access anywhere — Cloud-based; log in from any device with a browser.
• Secure — SSL-encrypted data transmission (badged on the site).
• Menu management — Update offerings, set prices, and showcase specials in real time.
• Daily sales tracking — Track daily revenue and analyze trends to inform purchasing and staffing.
• Customer profiles — Log preferences and purchase history for personalized service.
• Promotion builder — Create time-limited discounts or bundle offers to boost sales.
• Coffee bean inventory — Manage supplier details, stock levels, and freshness dates.
• Recipe management — Store standardized recipes to ensure consistent drink quality across shifts.

Who is it for?

Coffehq is built for café owners who need an all-in-one view of operations, shift managers who schedule staff and track performance, baristas who follow standardized recipes, and inventory managers who oversee stock and supplier orders.

Use cases

• Menu updates — A manager adds a seasonal latte to the menu, sets pricing, and publishes it to the point-of-sale interface immediately.
• Daily sales review — At closing, the system displays a sales summary with top-selling items and revenue-by-hour to inform next day's preparation.
• Promotion launch — Create a ‘buy one get one free’ offer on pastries, set a date range, and track redemption rates and revenue impact.

How does it work?

The platform follows a four-step workflow: 1. Customize settings for roasts, employee roles, and business details. 2. View real-time insights on sales, staff performance, and supply orders. 3. Track finances including revenue, transactions, and costs. 4. Use comprehensive data to make informed decisions on inventory, staffing, and menu changes.

Pricing

Coffehq uses a freemium model. A free trial is available without a credit card at signup. Paid plans are available for additional features (exact tiers are not listed on the homepage).

FAQ

Is Coffehq free to start?

Yes, you can sign up for a free trial at coffehq.com/signup without a credit card. The freemium model allows you to evaluate the platform before committing.

Does Coffehq require installation?

No, Coffehq is a cloud-based SaaS. You access it via a web browser on any device with internet.

What data does Coffehq track?

It tracks sales transactions, employee schedules, inventory levels (coffee beans and supplies), menu items, and customer profiles corresponding to its modules.